AI for HVAC companies
More time for the busy season.
The first hot week of summer and the first cold night of winter decide your year. We set up systems that keep up with the calls, follow up on big replacement quotes and keep maintenance customers coming back.
Where the time goes
Call spikes you can't staff for
Demand jumps overnight, and every unanswered call goes to a competitor.
Replacement quotes go quiet
A new system is a big decision. Without follow-up, many people just stall.
Maintenance plans quietly lapse
Renewals slip when nobody reminds the customer before the plan ends.
What we'd set up first
The first workflows for HVAC companies.
Each one runs on the tools you already use, with you approving anything that goes to a customer.
Answers every call in a heat wave, books service and flags emergencies to the on-call tech.
Phone
Lets customers pick a time from your real schedule without a phone call.
Gmail, Cal.com, Calendly
Follows up on system replacement quotes at the right pace, in your voice.
CRM, Gmail
Warns you before maintenance plans lapse and drafts the renewal message.
CRM
Sends spring and fall tune-up reminders to your past customers.
Kit, Mailchimp, HubSpot
Asks for a review after every visit that went well.
Gmail, Forms
Pricing
Questions
Can it tell an emergency from a routine call?
Yes. We set the rules together, like no heat, no cooling for elderly customers or a gas smell, and those calls go straight to a person.
We already have a dispatcher. Is this still useful?
Usually more so. It handles overflow and after-hours calls, and takes the repetitive follow-up off your dispatcher's plate.
How long does setup take?
Most single workflows are live within a week. A full team setup usually takes two to four weeks.
What does it cost?
A single workflow sprint is $1,500 one time. Ongoing plans start at $2,500 a month and include upkeep and new workflows.
Guides
Next step
Tell us where the time goes. We'll show you what we'd build first.
A 15-minute call. No prep needed, and you'll leave with at least one idea you can use.